OneDrive: Sharing a file with someone who doesn't have Microsoft 365

1. Sign into Microsoft 365 using your login details.
2. Using the app launcher, navigate to OneDrive.
3. Under “My files” select the file you want to share.
4. Then click on the “Share” icon.
5. Add the recipient mail address or mailbox ID.
6. Now customize the link in whatever way you want, by clicking on the pen icon, Then in “Link settings”, you can edit the link.
7. Once you are happy, click on “Apply”.
8. Finally, click on “Send”

That’s it, users have now successfully sent the link across to another user. Now whether they are part of the organization or external can open the folder assuming there aren’t any restrictions. Files such as Word and PowerPoint documents will need the corresponding software to open however you can still view them without editing in your local PDF viewer. Images and videos will play normally in your pictures folder or media player. You may be restricted from editing the file so don’t be alarmed if you cannot edit a file you have received from a OneDrive sender, they may have simply restricted the file to view only. Links can be set with an expiry date on them, so if your folder or file goes missing, again don’t be alarmed, that’s just a restriction the current sender has put in place. Restrictions on whether you can download a file or not can also be set in place, so you may not be able to download a file if you are restricted from downloading it.