Microsoft Teams, SharePoint, and OneDrive

Overview:

Microsoft Teams and SharePoint provide an online space that departments, project teams, committees, or other groups can collaborate.  They allow individuals to keep calendars, project notes, files, and more.  As of 2023 we only create new Teams sites, not only SharePoint sites (as each Teams site contains a SharePoint site to share files) and Teams is easier to use.

Features and Benefits:

  • Can be accessed from all supported web browsers, and most mobile devices.
  • Provides a place to store and edit files, as well as keep task lists and calendars
  • Each group owner can add and remove individuals from a Team, Group, or SharePoint site, without having to go through IT.

Authorized Users:

  • Faculty 
  • Staff
  • Students (for OneDrive or Teams meetings - not full Teams sites - only)
  • Student Employees (for Teams or SharePoint for departments that use these tools)

Request Process:

All faculty, staff, and students have access to OneDrive automatically.  They can use OneDrive to store university related information, but sensitive data should not be stored in any of these cloud services.

Any faculty/staff member can request an Teams site, but we do not support Teams for course use.  For sharing information, files, etc., with your students, we recommend and support Brightspace.

User Responsibilities:

Requirements and Prerequisites:

  • The owners of a Microsoft Team site are responsible for managing permissions on the site.  IT can provide guidance, but is not responsible for assigning/correcting permissions.
  • It is strongly recommended that multiple owners are set for each Microsoft 365 Teams site

Support: