Managing Microsoft 365 Distribution Groups

This is about adding members to, and removing members from, Microsoft 365 Distribution Groups.  These are not the same as "Contact Lists" in your Outlook account, but are for lists initially created by Information Technology Services staff.

As of December 2025 - we are just starting to move lists from the older Mailman list system to the newer and easier to manage Microsoft 365 Distribution Groups.

Adding subscribers to a list

1. Go to the group management page at https://admin.exchange.microsoft.com/?page=groups#/
2. Click on the Groups I own tab.
3. Click on the group you want to manage.
4. Click on the Members tab then on View all and manage members.
5. Click Add members
6. Search for a person by name, and click the check box next to their name.
7. Repeat step 6 for each person you want to add (search, then click the check box).
8. Click Add (x), where 'x' is the number of people you've selected to add, near the bottom when done.

Note: As of now - student addresses must be added to the list by ITS staff members.  To do so, please put in an account request (www.newpaltz.edu/accountrequest) and choose Mailing List as the request type, followed by "Request for changes to an existing list".

Removing subscribers from a list

1. Go to the group management page at https://admin.exchange.microsoft.com/?page=groups#/
2. Click on the Groups I own tab.
3. Click on the group you want to manage.
4. Click on the Members tab then on View all and manage members.
5. Click the check box next to their name of each person you want to remove.
6. Click Delete (x), where 'x' is the number of people you've selected to delete, near the top, when done: