Adding a Conference Room Calendar - Office 365

Please note the different instructions depending on your chosen access portal.

  • ·Outlook Web Access via Office 365 on the using an web browser

  • ·Outlook Desktop Version

 


Outlook Web Access

  • Open and Log into Outlook 365 using your web client. 
  • Select the Calendar icon. (on the bottom left) 
  • Click Import Calendar (at the top of your list of calendars, but below the mini-calendar on the left)
  • Choose From Directory. ( lower left of new window )
  • Type the building name you are searching for the calendar in (for example "Lecture Center").  A list of calendars matching that building will come up (if any are associated with that building).
  • Click on the appropriate room calendar. 
  • Click Add
  • You can select or unselect the calendar to see its activity by clicking on the room name
    • If you have 'Manager' calendar rights you will be able to add/modify events just like your personal calendar. 
    •  If you do not have 'Manager' rights and you would like to book the space please see Booking a Conference Room in Office 365

Outlook 2016 (Desktop Version - Windows)

  • Open Outlook
  • Select Calendar tab (lower right)
  • Right Click on My Calendars and Select 'New Calendar Group' (above calendar tab)
  • Type in 'Rooms' (if you already have this group you can ignore this step)
  • Right Click on Rooms calendar group then highlight ‘Add Calendars’ then select ‘From Rooms List’
  • A list of Rooms will be populated.
  • Highlight appropriate room and press ‘Rooms->’ button.
  • Once you have added all the room calendars you would like select ‘OK’ button.
  • The room calendar will be added to the room calendar group. 
  • You can select or unselect the calendar to see its activity by clicking on the room name
    • If you have 'Manager' calendar rights you will be able to add/modify events just like your personal calendar. 
    •  If you do not have 'Manager' rights and you would like to book the space please see Booking a Conference Room in Office 365

 

Details

Article ID: 67284
Created
Thu 11/15/18 3:24 PM
Modified
Thu 10/17/19 12:31 PM