Planning Guide

Types of Classrooms that are available:

Large Lecture Center Auditoriums (great for large audiences)

LC-100 / 102 / 104 / 108

CSB-Auditorium

Science Hall 181

  • Projection and Screen
  • Desktop (PC) Computer
  • Wired network connection (Academic LAN requires SUNY New Paltz credentials)
  • Wireless network connection (Open to public)
  • Laptop connection
  • Digital Document Camera
  • Blu-Ray player (except SH 181)
  • Microphone on the Podium
  • Wireless, Aisle or Cabled Microphones (limited availability)
  • Tiered seating

 

Classrooms

  • Large Display (Projection or Flat Screen TV)
  • Desktop (PC) Computer
  • Wired network connection (Academic LAN requires SUNY New Paltz credentials)
  • Wireless network connection (Open to public)
  • Laptop connection
  • Digital Document Camera

Some rooms may contain additional equipment such as:

  • Interactive Whiteboard
  • Microphone
  • Touch Panel Display

 

IMS requires at least two weeks notice for conferences and special events.  Please be aware that we have no staff regularly scheduled to work on weekends.  If you are requesting weekend services, please tell us as soon as possible so we can clear our calendars and make arrangements to be here.

Student events should be booked in the SUB.

If you are planning to use additional furniture (i.e. tables/chairs for a panel discussion)

  • Put in a Facilities work order via my.newpaltz.edu  
  • Use the Astra confirmation number from Records and Registration to complete order

 

Be sure to include IMS charges in your conference budget, as you do for food services or printing costs.  Remember, IMS needs a current copy of your most recent brochure or schedule to help us plan your support services accordingly.

When planning your technical support for your keynote and session speakers, IMS needs the following information:

  • Date
  • Time
  • Name of speaker
  • Description of service

We can provide the following AV Services:

  • Computer Projection
  • Internet Access
  • Laptop or Tablet Projection
  • DVD or Video Projection
  • Document Camera Projection – from books, paper, transparencies or three-dimensional objects
  • Sound systems  (portable and fixed)
  • Teleconference Facilities (Satellite)
  • Distance Learning Facilities
  • Creation of PowerPoint Title Slides

Please discuss with your presenters the (rare) possibility of equipment or network failure.  Encourage them to bring their presentations on CD, flash drive, or laptop.  As an added precaution, have them send the presentation to you by e-mail. Always have a backup plan in place.

For more information, walk in to the Service Desk in Humanities 103 or call 845-257-HELP(4357).
To request AV technology and support for your events or conferences, submit a ticket.

Details

Article ID: 24114
Created
Thu 2/2/17 1:58 PM
Modified
Thu 5/30/19 1:14 PM